Document security software for collaborative teams
Protect sensitive documents while keeping them usable - through secure workspaces, audit-ready history, controlled workflows, and safer execution from draft to signature.
Document security fails when the process around it isn't secure.
Teams share links to anyone, edit without records, sign through personal email, and store final versions in folders no one audits. Security tools protect the file — but the workflow leaks.
How it works
Complete walkthrough of the feature, step by step.
Set document permissions before sharing
Assign access by role — viewer, commenter, or editor — before a document goes to a counterparty or external reviewer. Prevent accidental edits or unauthorized exports from the start.
Track every change with a full audit history
Every edit, comment, and status change is logged with a timestamp and user record. When a contract is questioned or a procedure is audited, you have a complete, exportable record of who did what and when.
Route documents through controlled approval workflows
Define who approves each document type and in what order. HERO enforces the sequence — no document moves forward without the right sign-off, reducing the risk of unauthorized versions reaching signatories.
Execute documents with tracked, role-based signatures
Send documents for signature within HERO and see exactly who has viewed, signed, or declined. Signature requests stay linked to the document record — not buried in email.
Automate your document workflow
We help you work better, faster & smarter with no compromise on control, accuracy or reliability.. and we do it with a design-led approach, mindful of inclusion and neurodiversity (ie. dyslexia, ADHD, etc.)
Workspace-level access controls
Restrict who can view, edit, or export a document based on their role. Set permissions at the workspace level, not just the document, so sensitive materials stay contained by default.
Immutable change history
Every edit is automatically versioned and attributed. You can review any prior state, compare versions, and export a full change log for compliance or legal review.
Structured approval workflows
Build multi-step approval chains that enforce order and accountability. No document proceeds without explicit sign-off from every required reviewer.
Integrated signature tracking
Send documents for e-signature within HERO. Track open, viewed, signed, and declined status in real time — all linked to the original document.
What makes us unique
.. tools that only protect the file
HERO secures the entire document workflow — access, edits, approvals, and signatures — not just the stored file.
.. generic permissions models
HERO applies role-based access at the workspace level, so sensitive documents are never accidentally exposed to the wrong person.
.. disconnected signing tools
HERO keeps signature requests attached to the document record — with full visibility into status and a tamper-evident audit trail.
Who is it for?
Legal and compliance teams
Contracts and policies need to be drafted, reviewed, and approved with a clear record at every stage. HERO keeps the entire process — from first draft to signed copy — in one auditable workspace.
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Audit-ready document workflows for legal and compliance.
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Finance and procurement teams
Vendor agreements, purchase orders, and financial documents require controlled access, clear approvals, and signed records. HERO builds the paper trail into the workflow itself.
Controlled, trackable document execution for finance.
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HR and people operations
Offer letters, onboarding documents, and policy updates need to reach the right people and get signed in the right order. HERO tracks every step without email chains.
Compliant, trackable document delivery for HR.
Operations and quality teams
SOPs, process docs, and compliance records need version control, review cycles, and distribution tracking. HERO keeps operational documentation structured and current.
Structured version control for operational documentation.
Questions you might have
Ready for stronger document security without sacrificing speed?
HERO brings structured editing, collaboration, workflow, and execution together in one workspace for serious work. Start building for free or book a demo to see how it fits your team.